Photo Booth Agreement
ACCESS, SPACE & POWER FOR PHOTO BOOTH Client will arrange for access to the venue at least 60 minutes prior and 30 minutes after the contracted event time to allow for Photo Booth set-up, break down and loading. Client will arrange for an appropriate and reasonable space for the Photo Booth and access to set up the Photo Booth at the event’s venue. The Photo Booth clearance dimensions are (10’ long x 10’ wide x 8’ high). However, we can accommodate smaller spaces. Please let us know. Client is responsible for ensuring a standard electrical power source (110V, 10 amps, 3 prong outlet) is available within 10 feet of the Photo Booth.
Children: We understand a photo booth is a fun attraction for children. However, to make sure all guests can participate in the booth, we may limit the number of times children, unaccompanied by an adult, can come through and will welcome them back when the line has slowed down.
Props and Background: Items used for props or decoration are borrowed. If items are taken or ruined by guests, the booking party will be responsible for replacement or repair costs and will not receive the digital files until resolved.
Prints: Please note that unlimited prints does not mean unlimited duplicates. If a guest loses their original print they can either retake the photo or wait to receive a link to the digitalis from the host/hostess. Unfortunately, stopping to print duplicates creates a hold on the line of current photo taking and we want to make sure all your guests have the opportunity to have fun in the booth before the event ends.
The photo booth attendant may close the booth periodically to catch up on prints and to straighten up the space. Closure will not exceed 15 mins. Number of times will depend on the schedule hours (ie. 2 hours would be one 15 min break per hour -if needed-)
DATE CHANGES & CANCELLATIONS Any request for a date change must be made in writing at least 15 days in advance of the original event date. Change is subject to Photo Booth availability and receipt of a new Photo Booth Agreement. If there is no availability for the alternate date, the reservation fee up to 25% shall be forfeited and the event canceled. If the event is canceled for any reason, the reservation fee up to 75% shall be forfeited. Percentage is determined on proximity to the scheduled date. This is to cover any supplies purchased for the event or the availability to rebook that date by someone else. A breakdown will be provided upon refund.
INCLEMENT WEATHER In case of rain, snow, or wind gusts during an outdoor event that could potentially cause damage to photo booth equipment, backdrops, and props, the photo booth will shut down until weather subsides or cover is provided.
DAMAGE TO PROVIDER’S EQUIPMENT Client acknowledges they shall be responsible for any damage or loss to the Provider’s Equipment/Props caused by: a) Any misuse of the Provider’s Equipment by Client or its guests, or b) Any theft of equipment/props.
PAYMENT AND BOOKING: To book the photo booth, half of the package price is due at booking with the exception of Photobomb Package which will need to be paid in full. The remaining balance is due 7 days before the booked date. If the client wishes to extend past the scheduled time, the client will be billed $100 per hour or the contracted rate (where applicable). Payment for any overage must be paid before additional hours are provided.
After the Agreement is submitted an invoice will be sent. The remaining amount due will be noted on the invoice. A separate invoice will be sent for the remainder of payment 7 days prior to your event.
If you understand and accept the terms stated above please sign this agreement and fill out the information below. An email follow up will be sent within 2 business days to confirm that the agreement was received and verify all information.